Permission Letter for School - Format with Examples
Shivam Singh6 Dec, 2025
Permission Letter
A permission letter for school is a simple letter written by a parent, guardian, or sometimes a student, to ask the school for approval to do something. It can be for a leave, attending an event, coming late, going early, participating in a competition, or any other reason. Writing a clear and polite permission letter helps the school understand your request and respond quickly.
In this guide, you will learn why permission letters are important, how to write them, the format, and examples that you can use.
What is Permission Letter for School
A permission letter for school is a formal letter written by a student (or parent/guardian) to the school authority — usually a teacher or the principal — to request approval for something. This might be asking for leave, permission to attend a school event, to use facilities, attend extra classes, or take part in an off-campus activity. It’s important because it shows respect and clarity: the school needs to know the reason for your request, the dates, and other relevant details. A well-written permission letter helps the school decide quickly and correctly.
Read More: Letter Writing
Why Do We Write Permission Letters for School?
A permission letter for school is important because:
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It informs the school about your situation.
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It acts as a written record.
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It shows responsibility and discipline.
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It helps teachers make arrangements for your absence or activity.
Schools prefer written permission so that everything is clear, official, and easy to approve.
Things to Remember Before Writing a Permission Letter
Before you start writing permission letter, keep these points in mind:
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Be clear and polite.
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Write the correct date.
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Address the letter to the right teacher or principal.
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Mention the reason honestly.
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Add the required dates and timings.
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Keep the letter short and simple.
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Add your parent’s signature (if written by a student).
Read More: Informal Letter Format
Permission Letter for School Format
A proper school permission letter should follow this format:
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Sender’s Name and Details
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Date
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Receiver’s Details (Principal/Teacher, School Name)
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Subject Line
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Salutation
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Body of the Letter
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Explain your request
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Mention the reason
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Add required dates
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Closing Line
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Signature (Parent or Student)
Using a format keeps the letter neat and easy to understand.
Read More: Formal Letter Format
How to Write a Permission Letter for School
Follow these steps to write a perfect permission letter for school.
1. Start With Your Details
Write your name, class, roll number, and contact information (if needed).
2. Write the Date
Add the date so the school knows when the letter was written.
3. Add the Receiver’s Details
Write "The Principal" or "Class Teacher" followed by the school’s name.
4. Write a Short Subject Line
The subject should be one line that clearly explains the purpose.
Example: Subject: Request for Leave on 12 December 2025
5. Write a Polite Greeting
Example: Respected Ma’am/Sir
6. Write the Main Body
This is the most important part. Here you:
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Introduce yourself
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State your reason clearly
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Mention dates or timings
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Request approval politely
Make sure the tone is respectful.
7. Write a Thank You Line
End with “Thank you” or “I shall be grateful for your support”.
8. Add Signatures
End with the name and signature of the parent or the student based on who is writing.
Read More: How to write a speech - A Step-by-Step Guide
Permission Letters for School Examples
Check Out Permission Letters for School Examples Below -
1. Permission Letter for School Leave
To
The Principal,
[School Name]
Subject: Request for Two Days’ Leave
Respected Sir/Ma’am,
I, Rahul Sharma, a student of Class 7B, request two days’ leave on 12 and 13 December 2025 as I am not feeling well. The doctor has advised me to take rest.
Kindly grant me leave for two days. I will cover all the missed classwork.
Thank you.
Yours sincerely,
Rahul Sharma
Class 7B
2. Permission Letter for Coming Late to School
Subject: Permission to Come Late to School
Respected Sir/Ma’am,
I am Nisha Gupta, mother of Arjun Gupta from Class 5C. I request you to allow him to come late to school tomorrow, 15 December 2025, as we have a medical appointment in the morning.
Please allow him to join school by 10:30 AM.
Thank you for your understanding.
Nisha Gupta
3. Permission Letter for Attending Family Function
Subject: Request for Leave for a Family Event
Respected Ma’am,
My daughter Ananya Verma, studying in Class 4A, needs leave on 20 December 2025 to attend a family function. Kindly grant her permission for the same.
We assure you she will complete all her pending work.
Thank you.
Parent: Rohan Verma
4. Permission Letter for School Trip
Subject: Permission for School Trip Participation
Respected Sir/Ma’am,
I am Aditi Singh, parent of Rohan Singh (Class 8A). I give permission for my child to join the upcoming school trip to Jaipur on 5 January 2026. I understand the rules and agree with all safety instructions shared by the school.
Thank you.
Aditi Singh
Also Read: How to Improve English Speaking Skills at Home
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